Can I use it for several properties?

Free accounts invite one person, so one board for one tenant. For a portfolio with several tenants, flat-rate plans for more people are coming soon (never per seat).

Is there a record of what was reported and when?

Each card keeps its creation time, comments and the time it was completed; Done cards stay on the board. You can export everything as JSON.

Simpleban is free forever for two: you and the one person you invite get every feature, unlimited boards and cards, no trial and no credit card. The promise is written into the Terms: nothing that is free today will ever move behind a paywall, and your +1 never pays. If you need more people or want to share boards beyond your +1, we'll soon introduce subscription tiers — a flat rate, never per seat.

Does the other person need to pay or install anything?

No. They open your invite link, type a name and an email, and they're on the board. Installing it as an app on their phone is optional. Simpleban is free forever for two: you and the one person you invite get every feature, unlimited boards and cards, no trial and no credit card. The promise is written into the Terms: nothing that is free today will ever move behind a paywall, and your +1 never pays. If you need more people or want to share boards beyond your +1, we'll soon introduce subscription tiers — a flat rate, never per seat.

Landlords & tenants

A maintenance board for a landlord and a tenant

Updated 20 October 2026 · by the Simpleban team

In short

Repairs between a landlord and a tenant go wrong in the gap: reported by text, forgotten, chased, resented. Simpleban is a free shared kanban board for exactly two people where every issue is a card — Reported · Scheduled · Done — with an owner and a date. The tenant reports by adding a card; the landlord picks it up, hands it back when a time needs confirming, and both see the same history. Recurring safety checks (smoke alarm test, boiler service, gutter clearing) come back on schedule.

Simpleban, a kanban board for two people: a shared “Our home” board with This week, Doing, Waiting and Done columns, cards marked Mine or assigned to a partner, due dates, repeating chores and a moving-day countdown.

How a repair moves

Tenant adds a card: “Kitchen tap dripping” with a note and the best times.
Landlord takes it (mine), moves it to Scheduled with a due date, adds the plumber's slot in a comment.
Needs the tenant home? Hand it over — it's waiting on them to confirm.
Done, with a comment. The card stays in Done as the record.

Recurring checks that take care of themselves

Card	Repeats	Owner
Test smoke and CO alarms	Monthly	Tenant
Boiler service	Yearly	Landlord
Gutter clearing	Every 6 months	Landlord
Inspection	Every 6 months	Either of us
Rent due	Monthly	Tenant

How it works

Every card has an owner: you, the other person, or either of you — so “who is on this?” is answered before anyone asks.
Hand a card to the other person and it moves to the top of their board under “waiting on you”. If they're not on the app, Simpleban emails them a few minutes later, and the next morning's 8am email mentions it once if it's still waiting — never every day. You never press a “remind” button.
When the other person is done, they hand it back and it reappears at the top of your board.
Repeating cards come back on their own schedule — daily, weekly, chosen weekdays, every N days, monthly — and can alternate between the two of you.
Due dates with a calm Today / This week filter, a private calendar feed for Google, Apple or Outlook, and a countdown on the board for the date that matters.
Notes, checklists and comments live inside each card, so the context travels with the task.
The other person joins from your invite link with a name and an email — no password, nothing to pay. Both of you have the full app on your own phone; it installs like an app and works offline for reading.

Honest limits

It isn't a property management system: no rent collection, no documents, no multi-property dashboard. One board per tenancy, two people. A letting agent who manages many properties needs a different tool.

Templates to start from

Questions, answered

Can I use it for several properties?: Free accounts invite one person, so one board for one tenant. For a portfolio with several tenants, flat-rate plans for more people are coming soon (never per seat).
Is there a record of what was reported and when?: Each card keeps its creation time, comments and the time it was completed; Done cards stay on the board. You can export everything as JSON.
Does the tenant pay?: Simpleban is free forever for two: you and the one person you invite get every feature, unlimited boards and cards, no trial and no credit card. The promise is written into the Terms: nothing that is free today will ever move behind a paywall, and your +1 never pays. If you need more people or want to share boards beyond your +1, we'll soon introduce subscription tiers — a flat rate, never per seat.
Does the other person need to pay or install anything?: No. They open your invite link, type a name and an email, and they're on the board. Installing it as an app on their phone is optional. Simpleban is free forever for two: you and the one person you invite get every feature, unlimited boards and cards, no trial and no credit card. The promise is written into the Terms: nothing that is free today will ever move behind a paywall, and your +1 never pays. If you need more people or want to share boards beyond your +1, we'll soon introduce subscription tiers — a flat rate, never per seat.